Who we are
Legacy Walleye Tour (<strong>“LWT,” “we,” “our,” “us”</strong>) operates the website https://legacywalleyetour.com (the “Site”). We are incorporated in Canada and subject to the Personal Information Protection and Electronic Documents Act (“PIPEDA”) as well as any substantially similar provincial statutes.
Scope & Consent
By visiting the Site, creating an account, submitting comments, uploading photographs, or otherwise providing personal information, you consent to the collection, use, disclosure, and retention of that information in accordance with this policy. If you do not agree, please do not provide personal information or use the Site.
What We Collect & Why
| Context | Data Collected | Purpose | Legal Basis |
|---|---|---|---|
| Comments | Name, email, website, IP, browser user-agent | Display comment, detect spam | Consent & Legitimate Interests |
| Account Registration / Login | Name, email, password (hashed), profile photo, IP, cookies | Create and secure account; remember preferences | Consent & Contract |
| Media Uploads | Images, embedded EXIF/GPS if present | Publish user-generated content; promote events | Consent |
| Newsletter / Marketing | Email address, province, marketing preferences | Send event news & offers compliant with CASL | Express Consent |
| Analytics & Cookies | Pages visited, time on site, referrer | Improve Site performance | Legitimate Interests |
Media Release
By uploading or emailing photographs, video, or other media to LWT you:
- Represent that you own or have the right to share the content;
- Grant LWT a worldwide, royalty-free licence to use, reproduce, modify, and publicly display that content for tournament promotion, broadcast, social media, and archival purposes; and
- Waive any moral rights you may hold in the content to the extent permitted by Canadian law.
If minors appear in the media, you confirm you are the parent/guardian or have obtained verifiable consent.
Cookies & Similar Technologies
We use functional, preference, and analytics cookies as described in the template above. You may disable cookies in your browser; however, some features (e.g., login “Remember Me”) may not function.
Embedded Content & External Links
Articles may include embedded content (videos, tweets, etc.). Such content behaves exactly as if you visited the originating site. External sites may collect data according to their own policies; LWT is not responsible for them.
How Long We Keep Your Data
- Comments and related metadata: indefinitely, unless you request removal.
- Account information: retained while your account is active, then archived for up to 7 years to comply with tax, audit, or legal obligations.
- Marketing consent records: 3 years after last interaction, per CASL.
- Server logs & backups: up to 12 months, then securely deleted.
Who We Share It With
- Service providers: managed hosting, spam detection, email marketing platforms—only what is necessary to perform the service.
- Law enforcement: only when legally required (court order, subpoena).
- Event partners & sponsors: aggregated or anonymized statistics, unless you give explicit opt-out consent.
Cross-Border Transfers
Our servers are currently located in Canada. Some third-party processors (e.g., email or image CDN) may store data in the United States or EU. Such transfers are safeguarded by contractual clauses requiring equivalent privacy protection.
Your Rights
Under PIPEDA you have the right to:
- Access: know what personal information we hold and receive a copy in portable format.
- Correction: request corrections to inaccurate or incomplete data.
- Withdrawal of Consent: opt out of marketing or request deletion of profile/media (subject to legal/contractual limits).
- Challenge Compliance: file a complaint with our Privacy Officer or the Office of the Privacy Commissioner of Canada.
How to Exercise These Rights
Email privacy (at) legacywalleyetour.com , We will reply within 30 days.
Security Measures
- TLS 1.3 encryption on all pages
- Hashed & salted passwords (bcrypt)
- Principle of least privilege on staff accounts
- Regular vulnerability scans and off-site backups
Despite best efforts, no online service can guarantee absolute security.
Children
The Site is not directed to children under 13. We do not knowingly collect personal information from minors without verifiable parental consent. If you believe a child has provided us data, contact us for removal.
Changes to This Policy
We may update this Privacy Policy to reflect legal or operational changes. We will post the revised version here and, if changes are material, notify registered users by email. Continued use of the Site after changes constitutes acceptance.